Showing posts with label Audience building social media. Show all posts
Showing posts with label Audience building social media. Show all posts

Sunday, July 14, 2013

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Thursday, May 30, 2013

Customer Service Is More Than Just Being Nice~By Flavio Martins

Many organizations tackle the issue of customer service by just telling their employees to smile.

Be polite. Never lose your cool. But isn’t that a little like closing the barn door after the horses have gotten out?
Good customer service should be about a good customer experience with your product. This begins with the relationship your company cultivates with a customer.
Customer Service Is More Than Just Being Nice image customer service team skills1
This relationship will be tested by the entire process of the buyer seller relationship.

1. The images and promises of the marketing campaign

People begin to form opinions of your company and products from the messages they receive before they even purchase your product. Often, they receive these images before they have even thought of buying. Will your images match the experience?

2. The ease of ordering/purchasing the product

Once someone has decided to purchase your products or services, how easy do you make it for them to do so. Is there someone to answer the phones or will they get a voice mail message? Actually, many companies lose sales in this way. Some people, who want to act now, will simply hang up and go on to the next company that will answer their call.
Also, many leads are not followed up A message is left but no one gets back. When the buyer does reach you, are your systems in place to make the purchasing process as simple as possible? Buyers want to feel that they’ve made the right decision in choosing your product. By creating an easy process for ordering, you help them feel confident in their decision.

3. How well does the product live up to the expectations of the marketing?

Your customer now has your product in his possession. Will it live up to any hype used in the marketing campaign? Or will there be a letdown when the actual product does not match the expectations? Marketing is a powerful force. It will create expectations that must be fulfilled by the product. When it doesn’t, it can create customer satisfaction problems. Make sure your product matches expectations.

4. How well will the product live up to the expectations of the customer?

In addition to the marketing message, a customer usually forms his own expectations based on past experiences with similar products, observations and conversations with others. Will this add to the experience or create a letdown? Product must match expectations or exceed them. Anything less will create a potential customer service problem.

5. When something goes wrong, how is it fixed?

Do you acknowledge that problems can happen? Have you decided how to satisfy customers? Have you looked at the financial ramifications of your solutions? Better yet, look at the product itself. If you find many customers with similar products, perhaps it is most appropriate to address weaknesses in the product itself.

6. What are the procedures?

Even with the best of products, problems can occur. It’s best to address these issues beforehand. Decide what processes will be used to satisfy your customers. Think about replacement and its cost, discounts, etc. If you are going to replace a product, how quickly can you get it to someone? As a replacement, it must take precedence over new orders.
Jo Ann Kirby, President of KRG Communications Group, has 20 years experience in sales, cusotmer service, telephone sales, management with an extensive background in training and development. Her background also includes extensive B2B telesales management experience. Jo Ann has been published in The Toastmaster, NAPPS Network and Commerce magazines. Jo Ann says:
Customers will tell more people when they’ve had a bad experience then when they’ve had a good experience. Solving customer problems not only affects that specific customer but many other people as well.
-Jo Ann Kirby, President of KRG Communications Group http://www.krgcommunications.com

7. Can your organization be easily reached or is the process frustration to most?

Everyone has frustrating stories to tell about voice prompts that go nowhere. They don’t cover your problem and they continually loop back into the system without a way to speak to a live operator. Make it easy for people to speak with someone. Test your systems thoroughly. Automation can be a great help and a cost saver for organizations but it must be used judiciously.

8. Can the customer service rep actually help?

Customer services reps must be empowered to solve problems. They must be able to do more than empathize and smile. Nothing is more frustration than a nice customer service rep that is unable to resolve your problem. Give your staff the appropriate information and training. Let them have responsibility and accountability for their actions. Employees tend to rise to the level that is expected of them.

Good customer service requires an ongoing examination of methods.

Making these suggestions part of your daily customer experience management routine will start the thought process necessary to truly deliver world class service. 


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Tuesday, May 14, 2013

Can you build an audience while maintaining intimacy?


collectibles
Photo by practicalowl (Creative Commons)

 

Yes. In fact, you must. Just don’t go on social auto-pilot and start collecting people

Chris AbrahamYou know how much I am obsessed with long-tail blogger outreach, right? I am a man possessed! That said, I really don’t collect people. People don’t like being collected. As people, we don’t like being part of a menagerie. While it’s easy to collect people, it’s even easier to take them for granted, and there’s probably a tipping point. I have been consulting some bouncing social media babies recently, and they’re doing it right. They’re each running a couple of hundred followers and friends and they know everyone. They’re aware of exactly who they’re following and get really excited whenever anyone follows them back.
But please forgive me, I felt the same way too, and I must tell you that I really needed the reminder. I mean, not to brag, but I have had 500+ connections on LinkedIn since before many of you were born. And with 43,000+ followers on Twitter and 4,777 friends on Facebook, it keeps me busy.
With such a torrent of conversation splashing and sloshing around me all the time, manifesting in an endless din, I of course am just about always overwhelmed.
It’s almost impossible to both maintain the cultivated intimacy of those very first days of exploration when you knew the name of everyone you followed and, especially, everyone who followed you.
And, for your good words, your good message, your brilliance and genius to make its mark, you have to build an audience.
There’s the rub. While your followers and friends will probably not lose their attachment to you — in fact, their attachment might grow as they spend more time with your voice, your words, your wit, and your wisdom — you’ll get overwhelmed, too, just like I did.

People don’t like being collected

Honestly, I don’t know if I have done a very good job of it myself. I have tried to create Twitter lists and keep connected, but it’s not easy. It’s also not easy when people, over time, know you more than you can know them — even on Facebook.
Always remember, people don’t like being collected.
Do your best to not allow your burgeoning social media empire to go on autopilot. While it’s virtually impossible to keep up with so many people (unless you keep the number of people you follow to a severe minimum or limit your engagement with people you don’t personally know on Facebook to just followers and not friends), that doesn’t mean you can’t keep up with any of them.

Pay attention to your networks

Bird by bird
At the very minimum, you’ll need to pay attention. You’ll need to listen. You’ll need to participate with everyone.
At replies (@replies), direct messages (DMs), and third-party mentions. Plus, you need to engage with generosity of spirit and patience. You’ll need to engage with everyone who engages with you with as much personal touch and attention as you would someone you already know — with the understanding that you’re only being damned with your success.
Were it not for your success building your brand and reputation online, you wouldn’t have this problem, would you?
“My father sat down beside him, put his arm around my brother’s shoulder, and said, ‘Bird by bird, buddy. Just take it bird by bird.’”
— author Anne Lamott
There’s an amazing book by Anne Lamott called Bird by Bird. It’s a book about writing that suggests that no matter how overwhelming the Herculean task before you, you can reduce it to simple steps. In the case of the book, a 10-year-old boy was freaking out about a book report about birds:
“Thirty years ago my older brother, who was ten years old at the time, was trying to get a report on birds written that he’d had three months to write. It was due the next day. We were out at our family cabin in Bolinas, and he was at the kitchen table close to tears, surrounded by binder paper and pencils and unopened books on birds, immobilized by the hugeness of the task ahead. Then my father sat down beside him, put his arm around my brother’s shoulder, and said, ‘Bird by bird, buddy. Just take it bird by bird.’”
Bird by bird, follower by follower, friend by friend.
People don’t like being collected but people really hate being dismissed.

Engaging right up through the tens of thousands

The beautiful secret about being present, being well-engaged with your followership as you develop the sort of following that extends into the thousands and tens of thousands, is that outside of private messages, engaging openly and honestly with people publicly and before others is an outstanding way of shaking hands and kissing babies while the cameras are on.
However, that’s just a way of expanding and deepening perceived intimacy online; a way of spending quality time with one person publicly so as to show humor, humility, kindness, and attention to everyone else.
But you know, now or even before, that people don’t like being collected, people hate being dismissed, and people resent being trifled with, so you’ll make a business of engaging pleasantly with everyone who comes to your door, no matter how casual the encounter, no matter how modest their pedigree, and no matter how non-existent their Klout.
Remember, every day, that you don’t have to do any of this. You need to neither collect thousands of people nor need to maintain a simple cadre of real people you’ve met in real life. It depends on what you want. Do you want access and influence or do you want relationship and intimacy — or some degree of both?
Whether you’re rocking a few hundred or a few thousand followers on Twitter or 38 million like Justin Bieber, people know that. They understand you’re busy. They know you’re probably torn in two by your schedule. That said, remember that this relationship must be a relationship of mutual respect: Do you thank people for their retweets? For being mentioned in a #FollowFriday?
Are you responsive enough to take the time to brandish your virtual Sharpie to sign autographs? To smile sweetly as you’re immortalized in a virtual mugshot-with-a-star?
You don’t need to engage every day with every one of your 1,000, 5,000, 10,000, or 100,000 followers: Remember, bird by bird, friend by friend.

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